(Security Services for 6 Months - 16 July 2010 to 15 January 2011)

The Department of Agriculture Regional Field Unit No. 5 (DA RFU 5), San Agustin, Pili, Camarines Sur is renewing its agency contract for Security Guards and inviting reputable, competent and PhilGEPS registered Security Agencies to apply for eligibility and to bid for the provision of ten (10) security guards per month for the contract period starting 16 July 2010 until 15 January 2011 (6 months). The Approved Budget for the Contract is PHP 101,772.90 per month or for the total amount of Six Hundred Ten Thousand Six Hundred Thirty Seven Philippine Pesos and Forty Centavos (PHP 610,637.40)

To address important concerns, a discretionary Pre-bid Conference shall be held on 25 June 2010 at 9:30 in the morning at Conference Room, Administration Building, this agency. Prospective bidders are strongly enjoined to attend. List of eligibility and bidding documents containing details of the project may be inspected and shall be made available at, and may be obtained from BAC Secretariat, Legal Office starting 18 June 2010 until the close of office hours of 1 July 2010 upon payment of non-refundable amount of PHP500.00 as Annual Supplier's Accreditation Fee and PHP 1,000.00 for bid documents to the Cashier's Office.

Deadline for submission of bids in two envelops (First Envelop: Legal and Technical Eligibility Documents; Second Envelop: Financial Documents) will be on 2 July 2010 before 9:30 in the morning. Opening of bids will follow on the same day at 9:30 in the morning, Conference Room, Administration Building, this agency in the presence of bidders and observers who choose to attend. All submitted documents must be in triplicate and compiled in accordance with the ITB, otherwise, bids will be automatically rejected on the ground of non-compliance with the prescribed bid requirements.

Each bid must be accompanied by bidder's bond equivalent to any of the following based on the Approved Budget for the Contract - 2% (Cash/Certified check/Cashier's Check/Manager's Check, irrevocable letter of credit, Bank Draft or guarantee confirmed by issuing Commercial or Universal Bank); 5% - Surety Bond callable upon demand issued by Surety or Insurance Company duly certified by the Insurance Commission as authorized to issue such security. The Bid security must be denominated in Philippine Peso and posted in favor of the procuring entity.

The DA reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract when (a) there is prima facie evidence of collusion between the BAC and any of the bidders, or if the collusion is between a bidder and a third party, including any act which restricts, suppresses or nullifies or tends to restrict, suppress or nullify competition (b) the BAC is found to have failed in following the prescribed bidding procedures; or (c) for any justifiable and reasonable ground where the award of the contract will not redound to the benefit of the government as follows: (i) if the physical and economic conditions have significantly changed as to render the project no longer economically, financially or technically feasible as determined by the head of the procuring entity; (ii) if the project is no longer necessary as determined by the head of the procuring entity; (iii) if the source of funds for the project has been withheld or reduced through no fault of the procuring entity, (iv) any circumstance analogous to the foregoing.

Further, the DA RFU 5 assumes no obligation whatsoever to compensate or indemnify the bidder any expense or loss that may occur in participating to this undertaking.

For more details see or call the BAC Secretariat, (france or janet) Legal Office (Tel. No. 4773356) DA RFU 5, San Agustin, Pili, Camarines Sur or log on to our web site (,ph), or

16 June 2010, Pili, Camarines Sur.


OIC-Regional Executive Director

Posted June 18, 2010