(Security Services for 12 Months –  May 2017 to April 2018)

                The Department of Agriculture Regional Field Office No. 5 (DA RFO 5), San Agustin, Pili, Camarines Sur is renewing its agency contract for Security Guards and inviting reputable, competent and PhilGEPS registered Security Agencies to apply for eligibility and to bid for the provision of  twenty seven (27)  Security Guards per month for the contract period starting  May 2017  until April 2018  (12 months). The Approved Budget for the Contract is PHP 365,391.00 per month or for the total amount of One Million Four  Hundred Sixty One Thousand Five Hundred Sixty Four Pesos   (PHP. 1,461,564.00)

Prospective bidders are advised that the available budget earmarked for the contract is only for four (4) months in the  amount of  Php. 365,391.00 per month. In this regard, the Procuring Entity, as in the previous years, ensures  to provide the necessary fund for the eight (8) months out of  Program Funds during the period. It is disclosed that all obligations have been paid in time in the previous contracts.

To address important concerns, a discretionary Pre-bid Conference shall be held on  March 24, 2017 at 9:30  in the morning at DA new Adm. Building, this agency. Prospective bidders are strongly enjoined to attend. List of eligibility and bidding documents containing details of the project may be inspected and shall be made available at, and may be obtained from BAC Secretariat, BAC Office  starting March 17, 2017  until the close of office hours of  April 4, 2017 upon payment of non-refundable amount of  PHP 1,000.00 for bid documents to the Cashier’s Office.

Deadline for submission of bids in two envelops (First Envelop: Legal and Technical Eligibility Documents; Second Envelop: Financial Documents) will be on  April 5, 2017  before 9:30 in the morning. Opening of bids will follow on the same day at 9:30 in the morning, DA Library, Research Building, this agency in the presence of bidders and observers who choose to attend. All submitted documents must be in triplicate and compiled in accordance with the ITB, otherwise, bids will be automatically rejected on the ground of non-compliance with the prescribed bid requirements.

                Each bid must be accompanied by bidder’s bond equivalent to any of the following based on the Approved Budget for the Contract – 2% (Cash/Certified check/Cashier’s Check/Manager’s Check, irrevocable letter of credit, Bank Draft or guarantee confirmed by issuing Commercial or Universal Bank); 5% - Surety Bond callable upon demand issued by Surety or Insurance Company duly certified by the Insurance Commission as authorized to issue such security OR Bid Securing Declaration duly notarized. The Bid security must be denominated in Philippine Peso and posted in favor of the procuring entity. The winning bidder  shall, as a measure or guarantee for the faithful performance of and compliance with his obligations, be required to post Performance Security in such form and amount as specified  in the Bidding documents – (5%-Cash/Certified Check/Cashier’s check/manager’s Check, irrevocable letter of credit; 10%-Bank Draft or guarantee confirmed by the issuing Commercial or Universal Bank; 30%-Surety Bond callable upon demand issued by Surety or Insurance company duly certified by the Insurance Commission as authorized to issue such security. The Bid Performance must be denominated in Philippine Peso and posted in favor of the procuring entity.

                The DA reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract when (a) there is prima facie evidence of collusion between the BAC and any of the bidders, or if the collusion is between a bidder and a third party, including any act which restricts, suppresses or nullifies or tends to restrict, suppress or nullify competition (b) the BAC is found to have failed in following the prescribed bidding procedures; or (c) for any justifiable and reasonable ground where the award of the contract will not redound to the benefit of the government as follows: (i) if the physical and economic conditions have significantly changed as  to render the project no longer economically, financially or technically feasible as determined by the head of the procuring entity;  (ii) if the project is no longer necessary as determined by the head of the procuring entity; (iii) if the source of funds for the project has been withheld or reduced through no fault of the procuring entity, (iv) any circumstance analogous to the foregoing.

                 Further, the DA RFU 5 assumes no obligation whatsoever to compensate or indemnify the bidder any expense or loss that may occur in participating to this undertaking. Further, the procuring entity shall not assume any responsibility regarding  erroneous interpretations or conclusion by the prospective bidders at of data furnished relative to the bidding of the project. All matters obtaining or relating to the procurement process as to receipt, opening, evaluation, post-qualification, recommendation for the and award of  contract shall be governed by pertinent provisions of RA 9184 and the revised IRR.

                 For more details see or call the BAC Secretariat, BAC Office  (Tel. No. 4773356) DA RFO 5, San Agustin, Pili, Camarines Sur or log on to our web site (,ph), or


15 March  2017 ,  Pili, Camarines Sur.

Chief, Adm. & Finance Division
BAC Chairperson